Job Openings >> Administrative Assistant, Vice President for Enrollment Management and Student Experience
Administrative Assistant, Vice President for Enrollment Management and Student Experience
Title:Administrative Assistant, Vice President for Enrollment Management and Student Experience
Department:Student Engagement

Job Duties:

  • Maintain a clean and organized reception area with a welcoming atmosphere for students, staff, or faculty.
  • Schedule appointments and meetings for the Vice President of Enrollment Management and Student Experience.
  • Assists with appointment scheduling and check-in process for students utilizing the Counseling Center.
  • Serve as receptionist for the office and provide general customer service to all seeking to interact with Student Engagement professional staff.
  • Supervise and oversee the daily functioning of the unit’s work study program including, schedule oversight, time sheet coordination, facilitating requested projects, and assessment.
  • Maintains primary responsibility for overseeing the distribution of student on-line training and maintenance of student records/holds pertaining to the training.
  • Assist the VPEMSE and Career/Counseling Center with event planning and event facilitation; activities could include booking rooms, reserving equipment, arranging travel for speakers, overseeing location set up, distribution of assessment documents, producing reports of assessment data).
  • Provide dedicated assistance planning and facilitating EMSE special projects, including Student Orientation, Welcome Week, and other events as assigned.
  • Oversee the ordering of office supplies for the unit and work with the VPEMSE to manage the office supplies budget.
  • Assist the VPEMSE,. Campus Minister, and Career/Counseling Center staff keep financial records and complete credit card statements.
  • Work with professional counselors to a follow designated protocols with students seeking appointments in times of high stress or anxiety.
  • Oversee the check-in and registration process for students visiting the Counseling Center
  • Serve on various College committees and/or task forces as requested.
  • Other duties as assigned by the VPEMSE.

Minimum Qualifications

Bachelor’s degree preferred. Proficiency with Microsoft Office Suite.   Ability to work nights/weekends on a periodic basis. Experience working as administrative support for executive leadership is preferred. A strong sense of humor is highly desirable.

Knowledge, Skills and Abilities:

  • Must be proficient with word processing, database, spreadsheet, e-mail, and presentation software programs.  Knowledge of or ability to learn student information systems.
  • Knowledge of FERPA regulations for handling confidential and/or student records.
  • Excellent oral, written, and interpersonal communication skills with demonstrated ability to work collaboratively with community organizations, public/private agencies, faculty, staff, and students.
  • Commitment to the mission of church affiliated liberal arts institutions like LaGrange College.
  • Demonstrated sensitivity to issues of diversity, inclusion, and social justice in the collegiate setting.
  • Proven record of being able to utilize effective time management, organization, prioritization, and attention to detail while performing multiple duties, often under stress.
  • Ability to show compassion and empathy to students, especially to those in crisis.
  • Ability to work collaboratively in a team environment and comfort with working independently on projects.
This opening is closed and is no longer accepting applications
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