Job Openings >> Advancement Services Coordinator
Advancement Services Coordinator
Title:Advancement Services Coordinator

Job Summary

This position is responsible for two main functions: 1) maintaining the alumni / donor database - to ensure up-to-date addresses and contact information of constituents; and 2) gift processing – to ensure that donor intentions are honored, gifts are processed and acknowledged in an accurate and timely manner, and accurate financial reports are generated. This position will handle highly sensitive information and will maintain strict confidentiality on all materials.

Job Duties:

  • Responsible for entry and maintenance of the biographical data system, gift entry and receipting including acknowledgements, honor/memorial processing, stock transfers, matching gifts, payroll deduction and financial feeds to the business office.
  • Handle pledge entry, reminders, and acknowledgments
  • Provide a series of weekly, monthly, and annual institutional reports along with national reports.
  • Compile data for foundation reports.
  • Support development efforts by providing research services including prospective donors and foundations.
  • Ensure adherence to all IRS, FASB, and other legal regulations, rules and guidelines in relations to gift accounting.
  • Work with and act as a liaison with the College Business and Information Technology offices in managing accounting procedures.
  • Develop data entry/maintenance operating procedures and adhere to professional standards in advancement services.
  • In conjunction with the Advancement Leadership Team, keep gift policies and procedures up to date and documented.
  • Research and institute new ways that data analytics can be used to enhance advancement efforts.
  • Adhere to the college’s established data integrity standards.

Minimum Qualifications
The successful candidate will have a bachelor’s degree, a strong working knowledge of the development and advancement procedures. Experience in Advancement Services, higher education or related field. A working familiarity with relational databases and accounting procedures.

Knowledge, Skills and Abilities:

Experience in utilizing Structured Query Language (SQL), Blackbaud’s Raiser’s Edge and Microsoft products, especially Excel. Candidates will have excellent oral, written and interpersonal communication skills and will be an organized self-starter with a demonstrated track of meeting deadlines.

This opening is closed and is no longer accepting applications
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